Grants and Funding

1. Council's Community Grants Program

The 2016/17 round of Community Grants will open for applications in February 2018. 

This year Council's Community Grants will be administered via a SmartyGrants online system.

The revised program offers two categories:

- Community Support

The Community Support category aims to deliver projects, programs and activities that benefit the residents of Gannawarra Shire and align with Council priorities and strategic directions. The suggested inclusions for this category align with the Council Plan priorities and cover areas such as recreation and leisure, arts and culture, youth, seniors, diversity and inclusion, and healthy communities.

Applications to the Community Support category can be for up to $5,000

 - Events

The aim of the Events category is to encourage and assist the development and implementation of events across the municipality.

This framework allows groups, over the four years of the current Council term, to build capacity, patronage and sustainability for local events. This supports Council’s long term aspiration to support the development of new events, the enhancement of existing events, and to build community capacity in event delivery, both financially and logistically.

Applications to the Community Events category can be in the following categories:

 - Community Events (up to $500 per application): to support community events including one-off celebrations that generate community participation in the Gannawarra Shire Council

 - Minor Events (up to $2000 per application): to assist in conducting events which generate tourism activity

 - Major Events (up to $5000 per application): to assist in conducting special events which generate significant tourism activity and provide an increased public profile for the Gannawarra Shire Council

What kind of questions will I need to answer in my application?

The SmartyGrants portal will open in February 2018 for applicants, however in advance, and so potential applicants can start to prepare their information, below is an outline of the kind of information that will be sought as part of applications to the Community Grants Program:

Applicant Details

  • This information will be used in all Council correspondence relating to the funding application
  • If applying for funding through an auspice organisation, please provide the name of the organisation in the section provided

Bank Details

  • This section MUST be completed prior to submitting your application
  • Should your application be successful the funding amount will be deposited directly into your bank account
  • The appointed Treasurer or Public Officer of the organisation should know whether your group has a registered ABN.If so, please enter the ABN on the line provided.
  • To see if your organisation is registered for GST, you can either check with your Treasurer or Public Officer, or refer to the website for assistance

Project Details

  • The Project Name will be used in all Council correspondence relating to the funding application. It will be the identifying name of your project. Please keep the Project Name short.
  • The Project Summary should outline in 50 words or less what your project will do and/or achieve.
  • Ideally, your application should address priorities in the Council Plan 2017 - 2021 and/or Community Profiles. Copies of these plans can be accessed on Council’s website or by contacting Council on 03 5450 9333.
  • Describe the wider community benefit of your project. To assist, ask yourself these questions:
    • Why is your project a good idea?
    • What made you think of it?
    • What will it achieve? 
    • Was your project identified as a priority in your Community Plan?


  • Income
    • Amount requested from Council’s Community Grants program

      Amount of money you are requesting from Gannawarra Shire Council.

    • Cash contribution from your organisation

      Amount of money your group is contributing to the project, whether it be from membership fees, previous fundraising, entry fees, etc. Applicants are required to match the requested grant funding amount at a ratio of $1:$1 either with cash or in-kind value 

    • Funding from other sources

      Any cash donation or cash sponsorship your organisation has received for this project from external sources, i.e. State Government, local business sponsorship etc

    • In-kind/voluntary support 

      Donations of goods and services (ask the business or individual to place a dollar value on their donation to enable an accurate costing). 

       Volunteer time is also counted as in-kind support.  This is costed at $25 per hour per volunteer. In-kind must be balanced out in expenditure as well as in the income. In-kind support cannot exceed 25% of the grant amount. 

  • Expenditure

This side of the budget is a comprehensive list of all the costs associated with the project.  It could include:

  • Equipment hire  
  • Venue hire  
  • Materials  
  • Printing  
  • Postage  
  • Equipment purchase
  • Permit/application fees
  • Advertising

Please indicate with an asterix (*) where the grant money would be specifically expended.  What are you going to spend the grant money on?  Failure to do this may render your application ineligible.

  • Quotes

If you are asking for funding to cover the purchase of equipment or to have works done, please obtain quotes to substantiate your figures.  Be aware that service providers may vary their quote between putting in this application and when works take place or equipment is purchased. Under these circumstances, the applicant will be responsible for covering the cost of any shortfall.

Please note that the total income of the budget must equal the total expenditure of the budget.

Assessment Criteria

This section requires applicants to indicate how your project addresses the following assessment criteria: Why? How? Who? What?. Each section is weighted as part of the assessment criteria.

Some suggested questions have been provided to assist in the completion of these sections.

Why? (30%)

  • Why do you want to do this project?

  • What circumstances and demand have created ideas for this project?

  • Does it link with the Council Plan 2017 - 2021 and Community Profiles?

    How? (20%)

  • How will you deliver the project?

  • How will the project be managed now and into the future?

  • Will the project be an innovative and creative response to the identified needs?

  • How much will it cost and how will you pay for it?

  • How has the community been or will be involved in the project?

    Who? (10%)

  • Who will be involved in the project?

  • Who will manage the project?

  • Who are the partners (if any)? Have there been letters of support provided?

  • Describe any voluntary or in-kind contributions?

    What? (40%)

  • What will the project achieve?

  • How will it increase or maintain the use of the facility (if relevant)?

  • To what extent will it increase people’s involvement and participation?

To download an information brochure which outlines eligibility criteria please click here(PDF, 553KB)

Projects previously funded:For projects that have been funded previously, it is a condition of funding that a project completion report (acquittal) is completed and submitted to Council. Forms are available to download below:

Community Grants Acquittal Form(PDF, 346KB)

2. Other funding opportunities

Look Over The Farm Gate

 'Look over the farm gate' is a series of community-led events which help rural communities to:

  • Look out for one another
  • Promote social inclusion
  • Create awareness about mental health
  • Reduce the impact isolation can have

Community groups can apply for grants of up to $1,500 to host an event which supports mental health.

Applications for round one grants are open until 20 December 2017.

Visit for more information or to apply for a grant.

VicTrack funding for Landcare groups

Landcare Australia and VicTrack are working in partnership to fund Landcare activities on vacant railway land, rail trails and historic railways in Victoria. Landcare Australia is inviting the Landcare community with an interest in working on VicTrack land to submit an Express of Interest (EOI) for projects up to three years in length.

Landcare Australia is seeking expressions of interest for projects requiring between $10,000 and $30,000 per annum, over a one to three year period.

For more information visit: 


Defibrillators for sporting clubs and facilities program

The Defibrillators for Sporting Clubs and Facilities Program provides Victorian sporting clubs with the opportunity to acquire an automated external defibrillator (also known as an ‘AED’) for their club or sports facility.

Successful applicants receive an Automated External Defibrillator package. The package includes a high quality defibrillator, some basic training and six years of essential maintenance. This package is delivered by a qualified contractor engaged by the Department of Health and Human Services.

For more information visit:


Local History Grants Program

The Victorian Government recognises that local and community history is an important part of Victoria’s memory. The Local History Grants Program encourages and fosters community activities that preserve, record and share the local, social and community history of Victoria and Victorians.

Applications close 5pm Wednesday 31 January 2018. Late submissions will not be accepted.

For more information visit:


Community Shade Grants

Round 3 of the Community Shade Grants Program

Expressions of interest for the third round of the Community Shade Grants Program open Wednesday 8 November 2017 and close at 5:00pm on Thursday 30 November 2017.

There are three grant bands available:

  • Grant Band 1: up to $5,000
  • Grant Band 2: $5,001-$20,000
  • Grant Band 3: $20,001-$50,000

For more information regarding the application process visit:


Recreational Fishing Grants Program

Every year the Victorian Government, through the Recreational Fishing Licence Trust Account, disburses revenue derived from the sale of Recreational Fishing Licences to projects that will improve recreational fishing in Victoria.

Since its inception in 2001, the Recreational Fishing Grants Program (RFGP) has funded over 600 projects, worth more than $21 million throughout Victoria. The RFGP comprises three separate programs including:

  • A Small Grants Program that is continually open to fund small projects (up to $5,000 - GST Exclusive)
  • A Large Grants Program (for projects from $5,001 to $100,000 - GST Exclusive)
  • A Commissioning Program for large priority projects (generally in excess of $100,000). 

For more details please visit the Recreation Fishing Website


Building Better Regions Fund Round 2

The $481.6 million Building Better Regions Fund (BBRF) supports the Australian Government’s commitment to create jobs, drive economic growth and build stronger regional communities into the future.

The program will fund projects in regional Australia outside the major capital cities of Sydney, Melbourne, Brisbane, Perth, Adelaide, and Canberra. A mapping tool is available to assist applicants determine the project location.

There are two streams of funding available under the program:

  • Infrastructure Projects Stream
  • Community Investments Stream

For more information visit:


 Armistice Centenary Grants Program

The Armistice Centenary Grants Program provides grants of between $3,000 to $50,000 for local community-based projects and activities that commemorate the end of the First World War, remembering Australian service men and women from all conflicts and celebrate a just and secure peace.

Applicants must be invited to apply by their local MP to receive an application form and be eligible for a grant. The Armistice Centenary Grants Program Grant Opportunity will open on 11 November 2017, with invited applications closing 28 February 2018.

For more information visit


Sporting Club Grants Program

Clubs and associations can apply under four categories:

  • Category 1: Uniforms or Equipment
  • Category 2: Skill Development
  • Category 3: Club Operations Capacity
  • Category 4: Aboriginal Participation

Grants range from $750 to $5000 under the four categories.
Round 2 applications close 24 January 2018. For more information please visit the Sports Victoria website.

Veteran  Grants

The Victorian Government supports ex-service organisations, local government authorities, educational institutions and not for profit organisations with grants for projects which:

  • provide welfare services or assistance to the ex-service community
  • honour and commemorate the service and sacrifice of our veterans
  • educate the wider Victorian community about the service and sacrifice of our veterans
  • provide education assistance for veterans' dependants
  • preserve our veteran heritage for the benefit of future generations
  • restore local community war memorials, honour rolls and avenues of honour, or
  • commemorate the Anzac Centenary

For more information on the various funding programs available visit

Changing Places

Funding of up to $100,000 + GST is currently available to support non-for-profit organisations and/or Local Government Authorities (Victorian) to construct a Changing Places facility.

Changing Places facilities are larger than standard accessible toilets, and have extra features and more space to meet the needs of people with a disability and their carers.

For more information please visit the Department of Human Services website


Volunteer Emergency Services Equipment Program

The Volunteer Emergency Services Equipment Program (VESEP) is an ongoing program funded by the Victorian Government, which provides local emergency services volunteer groups access to grants for operational equipment, vehicles, trucks, tankers, watercraft, trailers and minor facility improvements. 

What’s on offer?

The 2017–18 program offers grants up to a maximum of $100,000 excluding GST. The VESEP will contribute $2 for every $1 of funding contributed by the local volunteer group.

For further information visit:


Living Heritage Grants

The Living Heritage Grants Program is running for four years, over four competitive rounds 2016-17 to 2019- 20.

Applicants may apply for an amount of between $20,000 and $200,000 per project, per grant round to fund conservation works to ‘at risk’ places and objects included on the Victorian Heritage Register.

Only places included on the Victorian Heritage Register are eligible to apply for the Living Heritage Grants Program.

For further information click


Biodiversity On-ground Action - Community & Volunteer Action Grants

Community & Volunteer Action Grants funding aims to support practical community efforts to deliver conservation projects on public and private land.

Grants between $5,000 and up to $50,000 will be provided to successful applicants to support communities in efforts to conserve their local biodiversity and threatened species.

The program will support a wide range of projects and activities that help to protect, improve and expand habitats for our native plants and animals.  Support will also be available for activities that address threats to local biodiversity values and help communities better understand and manage local native species and natural environments.

For further information click here


Sporting School Program

This program is designed to help schools to increase children’s participation in sport, and to connect children with community sport.

It aims to:
- Connect 860,000 children with NSO endorsed sporting opportunities.
- Increase children’s participation in sport.
- Nurture children’s lifelong love of sport.

For further information visit:


Community and Philanthropy Partnerships Week Grants

This program is a three-year initiative to celebrate how partnerships between grassroots community groups and philanthropy can help build strong and vibrant places to live and work. It is a chance for community groups and philanthropic partners to showcase and promote the great work they are already doing across Australia. It is also an opportunity to share knowledge and best practice, and to strengthen or develop new relationships and partnerships.

Grants of up to $10,000 are available per project.

For further information visit:



Norman Wettenhall Foundation – Small Environmental Grants Scheme

This program aims to provide support for groups or individuals undertaking projects that will make a positive difference to the natural living environment, in land, sea or air, rural or urban.

Grants between $1,000 and $10,000 are available.

For further information visit:


The Boating Safety and Facilities Program (BSFP)

A state government funding program that plays an important role in making boating safer and more accessible for all Victorians.

The objectives of the program are to:

  • ensure safe access to waterways
  • decrease boating incidents and fatalities
  • improve boating facilities and the planning of these facilities
  • promote increased safety
  • provide improved search and rescue services
  • improve navigation aids and signage
  • highlight the importance of vessel maintenance and operating knowledge
  • improve marine communications.


Veteran and Community Grants Program (V&CG)

V&CG are for all veterans, their spouses, partners, widows/widowers, carers, dependants and other members of the ex‑service community. Projects may also benefit the wider community. V&CG support activities and services that sustain and/or enhance health and well‑being.

V&CG provides seed funding for projects that promote a healthy, quality lifestyle for members of the veteran community and assist them to remain living independently in their own homes. V&CG also provides funding for initiatives that reduce social isolation, support carers and improve access to community services.

For further information visit:


Supporting Growth In Sustainable Social Enterprises

The Andrews Labor Government is providing $1 million for social enterprises to expand their operations and deliver new solutions to environmental problems.

The funding is in line with the Labor Government’s Back to Work Plan and will help established social enterprises, create new jobs and training opportunities for young people, culturally diverse communities, people with disabilities, recent migrants, and other groups.

Organisations can apply for up to $200,000 of funding to scale up and ensure they are operating sustainably by using resources more efficiently, reducing waste to landfill, and increasing their use of renewable energy.

For more information and to apply for a grant, visit:


Emergency: Sporting and Recreational Equipment

Due to the recent floods in many regional areas in Victoria, the Victorian State Government thought it would be a good opportunity to reach out and remind local governments and sporting bodies that this grant is available and open for ongoing applications.

Applications can be submitted by local community sport and active recreation clubs up to the value of $2000, and up to 3 months after the loss or damage.

These grants provide assistance to grassroots sport and active recreation clubs and organisations to replace essential sporting or first aid equipment that has been lost or destroyed as a consequence of fire, flood, significant storm event, theft or criminal damage.

For more information on the program please visit: http//


Victorian Racing Industry Fund

The Victorian Racing Industry Fund (VRIF) provides financial support to the Victorian racing industry and its key stakeholders for improvements at racing and training venues and for selected programs designed to further stimulate industry growth and development.

As part of this commitment, a minimum of $30 million will be made available over four years to improve racing and training infrastructure at racetracks and training centres.

For more information on the program please visit: http//


Recreational Fishing Grants Program (RFGP)

This program aims to provide funding for small recreational fishing projects which benefit public recreational fishing in Victoria. The Victorian government recognises that recreational fishing is a major social and economic contributor to Victorian communities, and, as such, the government supports actions or programs which aim to boost participation in recreational fishing and related activities.

Funding of up to $5,000 (GST exclusive) is available per project.

For more information on the program please visit:

Boots For All equipment grant

Boots For All’s vision is to have an active and socially inclusive Australia through sport. The organisation exists to break down barriers to sport participation & strengthen communities by collecting & distributing quality, new and near-new sports equipment to vulnerable Australians and by providing volunteering and training opportunities via the Sports for All social enterprise sports store.

Status: Ongoing

Amount: Various sports equipment

Further information: Visit Boots For All website, call 1800 752 227 or email